2018 Summit to Sound Exhibitor Information

Exhibitor Prospectus

We are happy to announce the Washington Chapter American College of Emergency Physicians 2018 Annual Meeting, Summit to Sound – Northwest Emergency Medicine Assembly.  This year’s meeting will be held at Bell Harbor International Conference Center in Seattle, Washington on May 31-June 1.  We would like to invite you to participate as an exhibitor or sponsor of this educational event.

This year’s conference promises to be another outstanding and successful event, with opportunities to meet leading emergency medicine physicians and nurses from around the state.  We anticipate about 120 providers to be in attendance.

To maximize your exposure to this group of physicians, please consider one of the sponsorship opportunities outlined in the prospectus.  Please note, sponsors receive priority exhibit space and only sponsors are eligible to receive an electronic list of attendees prior to the conference to promote visits to your display.  If your company has an online grant process, please send that information to the WA/ACEP office.

Exhibitor Registration

Exhibitor Schedule (Subject to Change)

Thursday, May 31, 2018

2-3 pm Booth Setup
3:15 – 3:45 PM Break with Exhibitors
3:45 – 5:15 PM General Session
5:15 – 6:00 PM Welcome Reception in Exhibit Hall

Friday, June 1, 2018

7:00-8:00 AM Continental Breakfast/Visit the Exhibits
8:00-10:30 AM General Session
10:30-11 AM Coffee Break/Visit the Exhibits
11 AM–Noon General Session
Noon–1:15 PM WA-ACEP Business Lunch (please join us)
1:15-2:15 PM General Session
2:15–2:45 PM Break with Exhibitors
2:45 Exhibitor Breakdown

Move In

May 31: 2-3 PM

Move Out

June 1: 2:45 PM

Booth Space

One booth space includes an 8’ x 30” skirted table with two chairs and a waste basket if needed. Additional items and services may be arranged through Bell Harbor.

Electrical Hookup

If you would like an electrical hookup at your booth, please order with BHICC Event Planning Manager.

Internet Access

Complimentary wireless Internet is available throughout Bell Harbor International Conference Center.

Attendee Lists

A hard copy list of attendees will be provided at the conference. An electronic mailing list of attendees, excluding phone, fax and email addresses is available after the meeting upon request.

Shipping and Receiving

BHICC has limited storage facilities. Shipments will only be accepted that arrive within 3 business days of the event. Bell Harbor will not be responsible for any loss or damage to materials sent prior to your event date. If you will be sending any large equipment or odd/oversize materials, you must coordinate in advance with BHICC Event Planning Manager. Depending upon the weight and number of boxes, a drayage fee may be applied on a per box basis.

When shipping packages be sure to label as follows:

Bell Harbor International Conference Center
WA-ACEP May 31-June 1
Pier 66, 2211 Alaskan Way
Seattle, WA 98121-1604
Phone: 206.441-6666

Shipping – Out Bound Services

If you or your exhibitors need shipping services at the end of the event, payment is required by credit card, at the time of services. The BIHCC Event Planning Manager will have forms available for you to expedite this. At the conclusion of the event, please take your belongings and left over printed material with you.

Lodging Accommodations

A conference room block has been arranged at The Edgewater.

The Edgewater
2411 Alaskan Way, Pier 67 | Seattle, WA 98121

Special conference rate: $269.00 – Waterside Room
Reservations must be made by April 30 to qualify.
Ask for the Washington Chapter ACEP room block.
Reservations can be made by calling the hotel directly at (206) 728-7000 or 1-800-624-0670 or by using the WA-ACEP Dedicated Hotel Website.

Exhibitor Load-in Access

The loading bay is located on the Pier 66 apron. Access is located on the north end of the pier via a black and white security mesh gate. The loading bay is surface level only.

Thank You to Our Sponsors











2018 Exhibitors  (as of May 24)

Change Healthcare
Charleston Area Medical Center
Clarius Mobile Health
Everett Clinic
InHealth Technologies
Laerdal Medical
Melinta Therapeutics
Payor Logic
Smith and Nephew
Wilderness Medical Staffing